Assets and Services 25 February 2019
When: 25th February 2019 19:30 to 21:00
Where: Town Hall, Saffron Walden, CB10 1HR
Assets & Services Committee
To Committee Members: Councillors Coote, K Eden, Fairhurst, Gadd (Chairman), Goddard, Hibbs, Morris, Perry, Shah.
You are summoned to attend a MEETING of the ASSETS & SERVICES COMMITTEE of SAFFRON WALDEN to be held in the COUNCIL CHAMBER of the TOWN HALL on Monday 25th February 2019 commencing at 7.30pm to transact the business as set out in the agenda below.
All other Councillors are welcome to attend this meeting but will not be formal members of the committee and will not receive any voting rights. Non-Committee members will not be able to participate in or remain present for any discussions held under Part 2, Confidential Matters
Meetings and the Public
Members of the public and press are welcome to attend any of the Council’s Full Council or Committee meetings and listen to the debate. All agendas, reports and minutes can be viewed on the Council’s website www.saffronwalden.gov.uk. For background papers in relation to this meeting please contact [email protected] or phone 01799 516501
The agenda may be split into two parts. Most of the business will be dealt with in Part I which is open to the public. Part II (if applicable) includes items which may be discussed in the absence of the press or public, as they deal with information which is personal or sensitive for some other reason. The press and public will be asked to leave the meeting before Part II items are discussed.
Members of the public are permitted to ask questions at any of these meetings, with each meeting including an agenda item for questions from the public. Members of the public are not required to register in advance of the meeting but it may be useful if you notify your intention to speak either in advance of or at the meeting. If at the meeting, please approach the Officer present to make yourself known.
Facilities for people with disabilities
The Council Offices has facilities for wheelchair users, including lifts and toilets.
Fire/emergency evacuation procedure
If the fire alarm sounds continuously, or if you are instructed to do so, you must leave
the building by the nearest designated fire exit. You will be directed to the nearest
exit by a designated officer. It is vital you follow their instructions.
For information about this meeting please contact the Town Council:
Telephone: 01799 516501
Email: [email protected]
General Enquiries – Saffron Walden Town Council Offices, 11 Emson Close, Saffron Walden, CB10 1HL
Recording of meetings
Most Council and Committee meetings are recorded by the Town Council with the recording being uploaded to a publicly accessible website. If you address the Council or Committee and do not wish to be recorded, please make this known to a Council Officer in advance of the meeting.
General Data Protection Regulations (GDPR) 2018:
For details of the Town Council’s Privacy Notice, please visit our website: http://saffronwalden.gov.uk/policies/
Lisa Courtney, Town Clerk 19th February 2019
Apologies for absence
To receive apologies and consider requests for approved absence.
To receive any Declarations of Interest
Members and officers are invited to make any declarations of interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it then becomes apparent that this may be required when a particular item or issue is considered.
Public Speaking Time
For the public or Press to ask questions of the Committee on matters relating to the agenda.
Minutes of the last meeting of the Assets & Services Committee held on 28th January 2019
To verify the Minutes of the Committee meeting.
Tourist Information Centre (TIC)
Committee to receive and note report attached as presented to F & E 21st January 2019
Bridge End Garden
(a) Management Plan
Committee to receive a verbal update on any progress to date
(b) Management of land adjacent to Bridge End Garden
Committee to receive a verbal update on any progress to date.
Town Centre Culvert
Committee to receive a verbal update on any progress to date. Information has been requested from UDC regarding their obligations to establish a Riparian Owner Group – further details are awaited.
Market Square Traffic Regulation Order (TRO)
Committee to receive an update on any progress to date. Further details are awaited from ECC regarding the costing of the project and any appeals process.
Saffron Walden Town Football Club
Committee to note the meeting set aside for Wednesday 13th March 2019 at 10.00am (Council Chamber) with Mr J Power, Director of SWTFC to discuss the following items:
(a) Matters outstanding on the extension the lease
(b) Opportunity for any joint partnership working in the use of the car park area at the Football Club, Catons Lane
(c) Opportunity for any joint partnership working for any enhanced facilities at the Club
Temporary Staff Car Park – Removal (Monks Hill)
Committee to note that Radleys have now vacated the temporary parking space at Monks Hill and have written to nearby residents to thank them for their co-operation and patience. Radleys will now return the field to the condition it was in before they used it and have expressed their sincere thanks and gratitude to the Town Council, Fields in Trust and local residents for allowing use of this temporary car park.
Play Equipment – the Common
Committee to receive a verbal update on installation works which are progressing well and on schedule; works are due for completion mid-end March 2019.
Adult Exercise Equipment – the Common
Committee to receive and note the following update:
(a) a request has been placed by the Town Council on Contract Finder inviting companies to quote for adult exercise equipment at The Common, to a maximum budget of £30,000 to include supply and installation of equipment in an appropriate safety surface.
(b) The closing date for quotations is 28th February 2019
(c) A grant application has been submitted to Sport England and the outcome of this application is awaited.
(d) Further grant applications will be made to 3rd parties once formal quotations are received from tendering companies
(e) Upon receipt of quotes and decision notices regarding 3rd party quotes, Committee will be requested to determine funding for this project (which may include the virement of monies from unspent budgets, subject to approval by Council).
Common Hill West – Landscaping Works
Committee to note that works have commenced to the entrances at Common Hill West as part of an agreed landscaping scheme with residents. Further details are as attached for information and as sent to residents.
Use of Lime Avenue Football Pitches
As reported at the A & S Committee meeting in January 2019, there remain outstanding queries regarding the transfer of land to SWTC. Notwithstanding these queries, the Town Council needs to determine the future and most effective use of the football pitches once they are transferred to the Town Council.
Herbert’s Farm Football Club has approached the Town Council expressing an interest in partnership working in the future use and management of these pitches. Advance notice is provided to Committee members that representatives from Herbert’s Farm will attend the March A & S Committee meeting to discuss opportunities further.
Urgent Information Items
Any items to verbally report for information only
Date and time of Next Meeting
Monday 25th March 2019, 7.30pm Council Chamber, Town Hall, Saffron Walden